Toolkit

The following toolkit components will help you gather and structure necessary information and document your program’s progress throughout the certification process and beyond.

Administration
1. Budget
  1. Understanding The Budget Planning Tool (.pdf)
  2. Basic Budget Planning Questions (.pdf)
  3. Budget Resource (.pdf)
  4. Creating Budget Step by Step (.pdf)
  5. Documenting Income and Expenses (.pdf)
  6. Fiscal Management Check and Balances (.pdf)
  7. Fiscal Management Essential Activities (.pdf)
  8. Program Start Up and Operating Budgets (.pdf)
  9. Sample Monthly Financial Statement (.pdf)
  10. Sample Tracking Form (.pdf)
2. Enrollment Form
  1. Enrollment Form (School-Age Sample) (.pdf)
3. Building Relationships with Parents
  1. Books and Website Sources (.pdf)
  2. Conducting Successful Parent Conference (.pdf)
  3. Four A’s of Parent Involvement (.pdf)
  4. Helping Parents Feel Welcome, Accepted, and Valued (.pdf)
  5. Helping Parents Know Staff (.pdf)
  6. Parent Bulletin Boards and Web Sites (.pdf)
  7. Parent Newsletters (.pdf)
  8. Sample Family Friendly Posters (.pdf)
4. Family Supports
  1. Establish Family Resource and Energy Exchange (.pdf)
  2. Helping Parents Support Child’s Success (.pdf)
  3. Parent Seminars (.pdf)
  4. Sponsor Family Social Events (.pdf)
5. Professionalism and Professional Development
  1. Individual Professional Development Plan Sample (.pdf)
  2. Individual Professional Development Plan Template (.pdf)
  3. Motivating Staff for Quality (.pdf)
  4. Self-Reflection Tool – On the Road to Professionalism (.pdf)
  5. Self-Reflection Tool – Assessing Capabilities (.pdf)
  6. The Ten C’s of Professionalism (.pdf)
  7. New Employee Acknowledgement Orientation (.pdf)
  8. Staff Training Article (.pdf)
  9. Training Topics (.pdf)
6. Job Descriptions
  1. Sample for School Age Site Coordinator
  2. Sample for School Age Lead Teacher
  3. Sample for School Age Assistant Teacher
7. Parent Survey
  1. Cover Letter and Ongoing Parent Survey Form Sample (.pdf)
  2. Satisfaction Survey and Cover Letter Sample (.pdf)
  3. Solicit Ongoing Suggestions From Parents (.pdf)
8. Performance Appraisal
  1. Sample for School Age Site Coordinator
  2. Sample for School Age Lead Teacher
  3. Sample for School Age Assistant Teacher
9. Salary Scale
  1. Salary Scale Sample 1(.pdf)
  2. Salary Scale Sample 2(.pdf)
10. Staff Meeting Minutes
  1. Program Development Plan Sample (.pdf)
  2. Staff Meeting Minutes Template 1 (.pdf)
  3. Staff Meeting Minutes Template 2 (.pdf)
  4. Staff Meeting Sign in Sheet (.pdf)
11. Typical Contents for Parent Handbooks
  1. School Age Programs – Typical Contents of Parent Handbooks (.pdf)
Administrative & Staff Qualifications & Professional Development
1. Approval of Access to Training Letter (.pdf)
2. Approval of Access to Training (.pdf)
Learning Environment
1. Article
  1. School Age Development (.pdf)
2. Sample Schedule
  1. Schedule-After School (.pdf)
  2. Schedule-Before School (.pdf)
3. Planning Tool Sample
  1. Activity Document Sheet (.pdf)
  2. Activity Planning Worksheet (.pdf)
  3. Creating Clubs Worksheet (.pdf)
  4. Daily-Weekly-Monthly-Yearly Planning Chart (.pdf)
  5. Independent Activity Center Worksheet (.pdf)
  6. Long Term Activity Planning Worksheet (.pdf)
  7. Overview-Seven Developmental Needs of Early Adolescents (.pdf)
4. The 40 Developmental Assets
  1. 40 Assets Ages 3 to 5 Spanish (.pdf)
  2. 40 Assets Ages 3 to 5 (.pdf)
  3. 40 Assets Ages 8 to 12 Spanish (.pdf)
  4. 40 Assets Ages 8 to 12 (.pdf)
  5. 40 Assets Ages 12 to 18 Spanish (.pdf)
  6. 40 Assets Ages 12 to 18 (.pdf)
  7. 40 Assets K-3 Spanish (.pdf)
  8. 40 Assets K-3 (.pdf)
  9. 40 Developmental Assets (.pdf)
  10. Linking Program to 7 Developmental Needs (.pdf)
5. Portfolios
  1. Establishing Portfolio (.pdf)
  2. Involve Parents in the Process (.pdf)
  3. Involving Children in the Portfolio (.pdf)
  4. Selecting Representative Items for Portfolio (.pdf)
6. Planning Physical Activities
  1. Characteristic Needs and Ways to Support Development (.pdf)
  2. Creating Outdoor Interest Areas (.pdf)
  3. Developing a Large Movement Area (.pdf)
  4. Resource List (.pdf)
7. ADE K-12 Curriculum Frameworks
  1. 1st Grade Refrigerator Curriculum (.pdf)
  2. 2nd Grade Refrigerator Curriculum (.pdf)
  3. 3rd Grade Refrigerator Curriculum (.pdf)
  4. 4th Grade Refrigerator Curriculum (.pdf)
  5. 5th Grade Refrigerator Curriculum (.pdf)
  6. 6th Grade Refrigerator Curriculum (.pdf)
  7. 7th Grade Refrigerator Curriculum (.pdf)
  8. 8th Grade Refrigerator Curriculum (.pdf)
  9. Academic Programming Practices (.pdf)
  10. Kindergarten Refrigerator Curriculum (.pdf)
Environmental Assessment
1. Care Environment Rating Scale
  1. SACERS Paper 1 (.pdf)
  2. SACERS Paper 2 (.pdf)
  3. SACERS Paper 3 (.pdf)
  4. SACERS Paper 4 (.pdf)
2. Youth Program Quality Assessment
  1. Exploring Youth Program Quality Assessment (.pdf)
  2. Youth Program Quality Intervention (.pdf)
  3. YPAQ Sample Items (.pdf)
  4. YPQA Analysis (.pdf)
  5. YYPQA Sample Items (.pdf)
  6. YYPQA-YPQA Comparison (.pdf)
Child Youth Health and Development
1. ARKids Sample Cover Letter (.pdf)
2. Six Stages of Parenthood (.pdf)
3. The Value of Play (.pdf)

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